Mid-Level Project Coordinator – Business Unit Support

Unleash operational excellence — empower business growth through precise coordination and strategic support.

Lisbon-based opportunity with hybrid work model (up to 2 days remote per week).

As a Mid-Level Project Coordinator, you will be working for our client, a dynamic organization committed to optimizing business performance. You will provide essential support to the Business Unit Director, ensuring smooth administrative operations, compliance, and effective reporting—driving efficiency and strategic decision-making across teams. Join us to be part of a transformative project, fostering innovation and operational agility.

Your main responsibilities:

• Act as the right-hand support to the Business Unit director, managing administrative tasks and ensuring seamless operations.
• Monitor and ensure compliance with company processes within the teams.
• Maintain accurate and compliant information in internal tools related to the Business Unit.
• Create reports and KPIs for Committees, enabling data-driven decisions.
• Produce activity reports and recommend improvements or corrective measures.
• Oversee staffing requests, including recruitment, onboarding, and offboarding processes.
• Implement and utilize company project management tools within the Business Unit.
• Update BU procedures to reflect current best practices.
• Control timesheets and perform monthly reconciliation of time records.
• Prepare and manage monthly billing activities.

You’re ideal for this role if you have:

• At least 2 years of experience in similar administrative or coordination functions.
• High attention to detail, with rigorous analytical skills.
• A proactive, dynamic approach and strong team collaboration skills.
• Advanced proficiency in Office tools: Excel, Word, PowerPoint; knowledge of PowerBI is a plus.
• Excellent written and verbal communication skills.
• Fluent in both English and French at a B2 level or higher.

It is a strong plus if you have:

• Experience with project management tools and reporting software.

Language Required for the role:

• English (Communicative level)
• French (B2 level or higher)

Eligibility for the role:

• Only candidates with an existing legal right to work in the European Union will be considered for this role.

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Interested? Apply now and include your CV (preferably in English) along with a statement confirming your consent to the processing and storage of your personal data.